CenterPoint^® Accounting - Custom Name Fields

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Custom Name Fields Video - Duration: 3 min 39 sec

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Custom name fields can be used to define other customized items of information you may want to maintain for a particular name or group of names. Custom name fields allow you to create fields of information about your customers or vendors that you want to track and that CenterPoint doesn't already have a field for. Custom name fields are optional and you can have more than one assigned to a name. Lists and reports may be filtered by custom name fields.

For example, you may want to create a custom name field for a vendor that you make online payments to an account for and you want to store your login id and password information for that vendor’s website on the Custom Name Fields tab or you want track the name of an employee's spouse. You can add the custom name field called "Website Login" or "Spouse's Name" and attach it only to the names, vendors, customers, or employees you want to track the information for.

Each custom name field you create is available for all names on your Names list. The information entered in Setup > Names > Names > Custom Name Fields, Setup > Customers > Custom Name Fields, Setup > Vendors > Custom Name Fields, or Setup > Employees > Custom Fields into the Custom Field Information column is unique for each name.

Create a Custom Name Field

Add Custom Name Field Information to a Customer or Vendor  

Edit an Existing Custom Name Field

Delete a Custom Name Field

Create a Custom Name Field

1. Select Setup > Names> Custom Name Fields. Click New. A new Custom Name Field can also be added from the Vendor and Customer screen by clicking on the Custom Fields button and then clicking the New button.

2. In the Abbreviation box, enter up to ten characters of optional information that you can easily identify the custom name field by (for example, S for Spouse's Name or WSL for website login information, etc.).
3. In the Name box, enter up to 30 characters of required information that describes the custom name field (for example, Website Login or Spouse's Name).
4. In the Custom Name Field Type box, select the type of information this custom name field is, Date, Numeric, Percentage, or Text. For example, Website Login and Spouse's Name would be the type of Text.

5. If the Custom Name Field Type is Numeric or Percentage, in the Number of Decimals box, select the number of decimals to display for the number or percentage.
6. Click Save to save the custom name field and return to the List tab, or click Close to save the custom name field and close the Custom Name Fields screen.

Add Custom Name Field Information to a Customer or Vendor

1. Select Setup > Names > Names, Setup > Customers, Setup > Vendors, or Setup > Employees).
2. Select an existing Name, Customer or Vendor, and then click Edit.

3. Select the Custom Name Field tab.
4. Select the line you want to add information to. In the Custom Field Information box, enter the specific information for this name.

6. Click Save to save the name and return to the List tab, or click Close to save the name and close the Names screen.

Edit an Existing Custom Name Field

1. Select Setup > Names > Custom Name Fields.
2. Select the custom name field you want to change, and then click Edit.

3. The Custom Name Field Information appears. Edit or view the custom name field detail.
4. Click Save to save the custom name field and return to the List tab, or click Close to save the custom name field and close the Custom Name Fields screen.

Delete a Custom Name Field

1. On the Setup menu, point the Names, and then click Custom Name Fields.
2. Select the custom name fields you want to delete, and then click Delete

3. At the "Are you sure you want the item deleted?" message, click Yes.

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