CenterPoint® Accounting for Agriculture - Create a Budget for Revenue & Expense Accounts Only (Open Entry)

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CenterPoint Accounting has a variety of options available in budgeting. These tools can be used to create anything from a basic budget to a budget that does "if - then" computing. In this example, we'll be setting up a basic budget that allows you to quickly enter budget numbers for just the revenue and expense accounts. This budget has no affect on cash or any accounts other than the revenue and expense accounts.

The budget screen displays three tabs. All budget amounts are entered in the Flow of Funds tab. The information from the Flow of Funds tab is also then displayed in the Balance Sheet and Income Statement tabs.  In this example we are only budgeting for revenue and expense accounts, so the Balance Sheet tab will display actuals.

Creating a New Basic Budget

  1. Select Setup > Budgets.
  2. On the Open a Budget screen, click New.
  3. On the Budget Properties screen, enter a name used to identify the budget in the Budget Name field.

  1. In the From/To boxes, select the range of dates this budget is for.
  2. Accept the defaulted Balance From date, as it won't be used in this scenario.
  3. If you are using Account Numbers in your company/fund, select to Include Account Numbers.
  4. If you chose to Include Account Numbers, in the Order By box, select the way you want the account numbers ordered, by Account Name or AccountNumber.
  5. If this is the only budget you will be creating for your company/fund, or this is the most commonly used budget for this company/fund, select Set As Default Reporting Budget. By selecting this option, any reports that use budget numbers will automatically use this budget.
  6. Select the Entry Mode tab.

  1. Within the Default Entry Mode box, select Open Entry.
  1. If this budget is for a particular Profit Center, Production Center, etc., then select those options. Click OK to create the budget.
  2. A blank budget screen will be displayed.

  1. By default the budget will be monthly. If you prefer to do a quarterly or annual budget, select Format > Predefined Layouts and choose the appropriate option.
Note: Numeric amounts can be entered only in the Monthly Predefined Layout. If you are attempting to enter an Annual budget amount, you can enter the amount in any period and that amount will be used as a year-to-date budget amount or you can select Edit > Adjustments and choose to Assign an Amount to Multiple Periods (the Annual budget amount divided by the number of months) or Allocate Amount to Multiple Periods (enter the monthly budgeted amount for each period in the year to total the Annual budget amount), and then click Perform Adjustment.
  1. Budget numbers can be added into the grid a number of ways:
  • Manually Add Values: To manually add numbers into the grid, simply click in the appropriate cell and enter the number.
    • To duplicate the same amount across a number of periods (for one account), select Edit > Adjustments.

  1. Select the appropriate account on the upper left side of the screen.
  2. If you want to apply the adjustment to the budget properties set for the budget, select the Apply all adjustments to [xxxx] check box where [xxxx] is the name of the current entry default values as displayed at the top of the budget screen. Example: Apply all adjustments to Profit Center / Production Center/ Production Year / Production Year / Project.
  3. In the Adjustment Type field, select Assign Amounts to Multiple Periods.
  4. Select the periods in From To.
  5. Specify the Amount.
  6. Click on Perform Adjustment to duplicate that amount in each period selected for this account. To accept the values, click Save.
  • To distribute an annual amount equally across a number of periods (for one account), select Edit > Adjustments. The process will be the same as above, but change the Adjustment Type to Allocate Amount to Multiple Periods and the Amount should be the annual amount.

  • Copy From Actual: If you would like to start with a budget that uses last years actual numbers as a basis, select Edit > Copy to Budget.

  1. Select a Source of Actual.
  2. Select the prior year dates to copy from in the Period From/To fields.
  3. Select all the Revenue & Expense accounts in the Accounts field.
  4. Select the Destination Properties and specify if you want to add or replace the existing data, the type of entry mode, and how you want to handle copying Profit Center / Production Center/ Production Year / Production Year / Project (copy source information, do not copy - leave blank, or assign a specific value).
  5. Click OK.
  • Copy From Budget: If you'd like to start this budget with numbers copied from another budget (for example, last years budget numbers), use the same Edit > Copy to Budget process outlined above, but use a Source of Budget instead of Actual.

Note: Refer to the main "Understanding & Using Budgets" document for additional information on how to change the display of rows, how to delete budget numbers, and a Frequently Asked Questions section.

 

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