CenterPoint® Accounting for Agriculture - Void a Check or Payment Transaction

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Void/Record Unusable Check Stock Video - Duration: 2 min 03 sec

More About Transaction Search Video - Duration: 12 min 29 sec

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The void process is used to cancel an existing payment transaction.

Note: If the Apply to Open Invoices field in the payment to be voided has a dollar amount, then this payment originally paid open invoices. After voiding, those invoices will be marked as unpaid and will again display on the Open Invoices and Vendor Aging reports. If the original payment was entered without applying it to open invoices (the Apply to Open Invoices field is zero) , then the void process will also void the expense portion of the check.

The void process is used to cancel an existing payment transaction. There are two ways to void a check. Both options will mark the check as voided.

Option A: Void a Check using Transaction Search

Option B: Void a Check using Report Drill-Downs

The void process is the same as editing a transaction, except the Void button is used instead of Save.

Option A - Void a Check using Transaction Search

  1. Select Reporting Tools > Transaction Search.
  2. Using the Date Selection or From/To fields, select the date of the check. The Format & Filter Definitions would normally be Summary.
  3. Click on Search. All transactions with that date will be displayed.

  1. Double-click on the payment transaction to be voided and the original transaction will be displayed.

  1. Click on the Void button.

  1. If you want to use the original check date as the void date, click OK. Click Yes at the confirmation message. The payment will no longer display in the default search screen and the transaction is now voided.

If you want to void the check with an 'As of' date, unselect the Use the Original check date as the Void Date check box and in the Void Check Date box, enter the date you want to void the check as of, click OK. Click Yes at the confirmation message. The voided transaction will display on the default search screen with a posted status on the date selected for the void with a transaction number that begins with VOID*****.

Note: If you chose to use the Void Check Date method, the original entry and the voided check entries will need to be cleared when reconciling your bank statement.
  1. If you want to reissue the voided check, select the Reissue Check check box. The default sequence number and the transaction date from the Payment screen will display. A new transaction is entered to replace the original check. If the transaction was a payment on an invoice(s) that invoice(s) will be repaid.
  2. Enter a Description that explains why the payment was voided.
  3. Click OK.
  4. Click the Print button to print a new check. (An image of a printer displays on the button). To set your default for the Print button, right-click on the button and select Set As Default. To override the Print button default, click the Print button and change the settings on the Print Settings screen.

Note: If you want to attach a document to this transaction, see the Attach Documents to Transactions topic for detailed information.

Option B - Void a Check using Report Drill Downs

  1. Select a report where the check will display. For example, a Payments Journal or Vendor Ledger. In our example, we will use the Payments Journal (Reports > Reports > Transaction Reports > Payments Journal).
  2. Choose the Check Date and Vendor assigned to the check to be voided. Click Preview.

  1. Click on the check to be voided and the system will display the original payment transaction.
Note: The interactive view option allows you to drill-down to original transactions from reports. If you click on the transaction and it does not automatically display, then you are not using the Interactive view. From the report preview screen, simply click on the View drop-down box and choose Interactive.  Then, click on the transaction in the report again to display the original transaction.

 

  1. Click on the Void button.

  1. If you want to use the original check date as the void date, click OK. Click Yes at the confirmation message. The payment will no longer display in the previewed report and the transaction is now voided.

    2. If you want to void the check with an 'As of' date, unselect the Use the Original check date as the Void Date check box and in the Void Check Date box, enter the date you want to void the check as of, click OK. Click Yes at the confirmation message. The payment will no longer display in the previewed report and the transaction is now voided.

Note: If you chose to use the Void Check Date method, the original entry and the voided check entries will need to be cleared when reconciling your bank statement.
  1. If you want to reissue the voided check, select the Reissue Check check box. The default sequence number and the transaction date from the Payment screen will display. A new transaction is entered to replace the original check. If the transaction was a payment on an invoice(s) that invoice(s) will be repaid.
  2. Enter a Description that explains why the payment was voided.
  3. Click OK.
  4. Click the Print button to print a new check. (An image of a printer displays on the button). To set your default for the Print button, right-click on the button and select Set As Default. To override the Print button default, click the Print button and change the settings on the Print Settings screen.

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