CenterPoint® Payroll - Local Taxes

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Local Taxes Video - Duration: 10 min 25 sec

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While all of the state and federal taxes are maintained and updated in tax tables provided by Red Wing Software, there are several local tax situations that may require adding a local tax to the system.  These types of taxes might be county, school or city taxes. When a local tax is added to CenterPoint Payroll, the local tax will automatically be added to all employers in the database.

CenterPoint Payroll will predefine local taxes for states that have implemented statewide local income tax laws for cities, counties, school districts, etc. If you need to deduct a local tax that is not statewide, you can add to the predefined local taxes in Setup > Payroll Details > Local Taxes.

Step A - Create a Local Tax

Step B - Add the Local Tax to an Employee Record

Step A - Create a Local Tax:

  1. Select Setup > Payroll Details > Local Taxes. Click New.
Note: If this local tax is similar to an existing local tax; select the existing tax and click Copy instead of New. This will create a new tax by copying the existing. Details of the new tax can then be modified.
  1. Complete the items on the General tab. In the Abbreviation box, enter a unique abbreviation for this local tax (up to 10 characters).

  1. If you want to have your local taxes appear in a specific order on the screens where you see them displayed in a tree with other local taxes, you can enter a Sequence number that will place the local taxes in a specific order. If not, the Sequence field can be skipped.
  2. In the Name box, enter a name for this tax.
  3. Select the State for this local tax. The state will determine what options are available on the Tax Forms Items box.
  4. If you want to enter a flat tax rate, select the Allow Flat Tax check box.
  5. Select the Can an earning be subject to this tax but not withheld? check box if you will need this option on an earning that is assigned this tax.
  6. Select the Tax ID Required check box if you need to include a tax id when reporting this tax. If you determine that this tax requires a Tax Id for reporting, in the Tax Id Label box, enter the label that you want to appear when this information is asked for on other screens.
  7. If you want this tax to be rounded, select an appropriate option in the Tax Rounding box.
  8. In the Tax Forms Items box, select Generic Local Withholding (unless one of the other options specific to the selected state is correct). The options in the Tax Forms Items box may vary depending on the state selected. For example, for New York City Withholding tax, the options are Generic Withholding tax, New York City Resident, Yonkers Resident, Yonkers Non-resident, etc. Generic Local Withholding is the default selection for this box.
  9. To add notes to this leave, click Additional Notes, enter the notes, and then click OK.
Note: To add a time stamp to a note added or edited on the Additional Notes screen, click Stamp. If you are adding/editing a stamp in a database without security, the stamp will display "Edited on (current date and time)". If you are adding/editing a stamp in a database with security, the stamp will display "Edited by (username) on (current date and time)".
  1. Click the Detail tab.

  1. In the Employee Method box, select how the employees portion of this tax should be calculated. If the employee does not pay a portion of this tax, select None.
Note: If there no taxable wages associated with a local tax, no tax is calculated, for example Flat Amount Tax will always calculate the specified flat amount. The options for the box are:
  • None – If no tax for either the employee or employer.
  • % of Other Tax – Choose this when the amount of tax calculated is based off of the calculation of another tax. Select the other tax and enter the rate.
  • % of Wage Tax with Annual Limit – Will calculate tax out of taxable wages but if the annual limit has been exceeded, no more tax will be calculated. Enter the rate, annual tax limit, and allowance amount if applicable.
  • % of Wage Tax with Monthly Limit – Will calculate tax out of taxable wages but if the monthly limit has been exceeded, it will not calculate any further tax for that month. However, it will start calculating again for the next month. Enter the rate, monthly tax limit, and allowance amount if applicable.
  • % of Wage with Period Limit – Will calculate tax out of taxable wages but if the pay period limit has been exceeded, it will not calculate any further tax for the period. However, it will resume calculating again next period. Enter the rate, period tax limit, and allowance amount if applicable.
  • % of Wage Tax – Will calculate tax out of taxable wages. No limit applies. Enter the rate and allowance amount if applicable.
  • % of Wage Tax Wage Limit Applies – Will calculate tax on taxable wages until employee has earning up to wage limit. Enter rate, limit, and allowance amount if applicable.
  • Fixed Amount Tax – Will allow you to enter in a fixed amount for the tax to be taken each pay period. Enter amount of tax to be taken each pay period. If there is a maximum yearly limit that applies to this tax calculation, enter the amount in the Annual Limit box.
  • Fixed with Minimum Wage & Monthly Limit – Will calculate after compensation has reached a certain monthly dollar amount before the tax is imposed. Will allow you to enter in a fixed amount that is charged monthly and the maximum amount of tax to be taken each month.
  • Hourly Rate Tax – Allows entry of an hourly rate to calculate tax on. Enter the hourly rate.
  • Indiana County Tax – Enter the rate.
  • Maryland Local Tax – Enter the rate.
  • New York City Tax – Enter the options and the tax tables. (The New York City tax is setup as a default by Red Wing Software.)
  • Ohio School District Tax – Enter in the rate. When this local tax is selected, you have the option of calculating the tax on State Taxable Wages or Gross Taxable Wages.
  • Yonkers Withholding Tax – (Similar to the New York City tax) – Enter the options and the tax table. (Setup as a default by Red Wing Software).
  1. Select the Liability Account that the employees portion of the tax should be recorded to.
  2. Complete the Employee Tax Details. The fields in this portion of the screen may change depending on which Employee Method was selected.
  3. In the Employer Method box, select how the employee's portion of this tax should be calculated. If the employer does not pay a portion of this tax, select None.
Note: If an Allowance Amount is entered on the % of Wages Tax, % of Wages Tax with Wage Limit, % of Wage Tax - Annual Limit, % of Wage Tax - Monthly Limit, or % of Wage Tax - Period Limit employer methods, the amount entered should correlate to the pay period being used, i.e. if employees are being paid bi-weekly, then the allowance amount should be a bi-weekly amount and if the period is altered, the allowance amount should be adjusted accordingly.
  1. Select the Expense Account for the employer's portion of the tax.
  2. Complete the Employer Tax Details. The fields in this portion of the screen may change depending on which Employer Method was selected.
  3. Click the Add button located at the top left side of the screen (to the right of the Effective Date field).
  4. A new Effective Date box will be displayed., enter the date that this particular table takes effect. Normally, this would be today's date. The effective date field will allow you to enter future tax table changes ahead of time. If you are just beginning CenterPoint Payroll, the Effective Date could be the date that you begin payroll entry in CenterPoint Payroll.
  5. Click Save to save the local tax and return to the List tab, or click Close to save the local and close the Local Taxes screen.

Step B - Add the Local Tax to an Employee Record:

Follow the instructions below to add local tax to individual employee records. If you have a local tax that should be added to multiple employees, we recommend using the Employee Mass Update (Setup > Payroll Details > Employee Mass Update) option instead. Refer to the Employee Mass Update topic for more information.

  1. Select Setup > Employees.
  2. Select the employee requiring the local tax and click Edit.
  3. Select the Taxes tab.
  4. Under the employer in the box on the left, double-click on the state the local tax has been assigned to. In our example, that would be Minnesota.

  1. Open the Local folder found under the selected state. All local taxes will then be displayed in the box in the lower left side of the screen. Select the check box for each local tax to be assigned to this employee. Once selected, they will automatically display with the list of taxes for this employee. In our example, we selected Red Wing School District.
  2. Select the main line for the new local tax.

  1. In the Tax Detail area on the right, select the Default Tax Calculation box and complete any other information such as Effective Date, Allowances, etc.
  2. Click Save.

Change a Local Tax

  1. On the Setup menu, point to Payroll Details, and then click Local Taxes.
  2. Select the local tax you want to change, and then click Edit.
Note: If you change the information in the Name box, past local tax information is automatically linked to the new name.
  1. Edit or view the local tax detail. To edit another local tax, click or to display the previous/next local tax.
  1. Click Save to save the local tax and return to the List tab, or click Close to save the local tax and close the Local Taxes screen.

Delete a Local Tax

  1. On the Setup menu, point to Payroll Details, and then click Local Taxes.
  2. Select the local tax you want to delete, and then click Delete. Note: You cannot delete a record that is linked to other records in the system.
  3. At the "Are you sure you want the item deleted?" message, click Yes.

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