CenterPoint® Payroll - Reprinting 1099s

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This document describes how to reprint completed 1099 forms that you have processed.

The 1099 reprinting process includes multiple steps which are detailed below.

Note: If you cannot locate a screen during this process, the screen may be behind your program window. To locate the screen, minimize your program window or simultaneously press Alt+Tab (and continue pressing Tab).

Step A - Export 1099 Data from CenterPoint Payroll

  1. Select Reports > Federal & State Payroll Forms & Reports > Federal Tax Forms.

Forms Update

If you have internet access and the latest version of Federal/State Tax Forms (Aatrix) is not installed, the following Forms Update screen will automatically be displayed when you select the menu selection above. Simply click on Automatic Update and follow the on screen instructions.

Note: Once the update begins, the window may be behind your program window. If you minimize your program window, you will see the progress of the update or there may be an icon in your task bar that when clicked will display the progress of the update.

Forms Update

If you have internet access and the latest version of Federal/State Tax Forms (Aatrix) is not installed, the following Aatrix Update screen will display when you select the menu selection above.

  • If you want to immediately install the update, click Yes and follow the on screen instructions. A progress bar will display as the update continues.

  • If you do not want to immediately install the update and continue processing without the required update, click No.
  1. The Federal Tax Forms screen will display.

 

  1. Select the appropriate Employer. Choose History in the Report Method box. Choose the current year's 1099 form in the Report field and the current year in the Year field.

Forms Update

  • The following Forms Update screen will display if you chose not to perform the Aatrix update when you first selected Reports > Federal & State Payroll Forms & Reports > Federal Tax Forms or State Tax Forms. If you want to continue processing your forms without performing the required update, click Continue Expired.
Note: Expired forms will be marked as expired and cannot be filed. This screen will continue to display each time you choose not to perform the required update until you click Yes when first prompted to install the available update or you click Automatic Update or Download Update to perform the required update from this screen.

  1. If you've previously processed Federal Forms, the Open Report screen displays.

  1. Select the form you want to reprint and then click Edit.
Note: The W-2 History File Options screen that will display next may be behind your program window. To locate the screen, minimize your program window or simultaneously press Alt+Tab (and continue pressing Tab). There will not be an icon in your task bar that will identify that this screen is an active screen.

1099 History File Options

The following 1099 History Options screen will be displayed.

  1. Choose Reprint Completed 1099s on the right and click Next.

  1. Click Next.
  2. A Reprint Options screen will display. If you want to reprint completed 1099s, select Reprint Completed 1099s and then select what you wish to reprint All Recipients, Federal Copies (original or watermarked) or Payer Copies, or if you want to reprint only for specific recipients, select Reprint Selected Recipients.

  1. Click Next.
  2. An Options screen may display depending on which type of copy you selected above, in this example the Reprint Recipient Options screen displays because Reprint Selected Recipients was selected above. This screen allows you to specify if you want to print for all recipients or a specific recipient.

  1. Click Next.
  2. The first selected 1099 form will be displayed. To print this first form, click Print Final and then Yes. Once the data is printed, click Next Step to continue to the next selected form. You will be reminded when to insert special perforated blank paper prior to printing.
  3. The next form will be displayed. Click Print Final to print the form, then click Next Step to continue to the next form. Repeat this process for each selected form.
  4. The 1099 History Options screen displays again. Click Close.

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