CenterPoint® Accounting for Agriculture - Edit an Accounts Payable Invoice with an Applied Payment

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Document #: 3473 Product: CenterPoint®

Option A: Temporarily Remove Payment for Invoice Edit

Option B: Delete Payment to Allow Invoice Edit and Reenter Payment

Option A - Temporarily Remove Payment for Invoice Edit

Use this process to temporarily remove a payment from an invoice so the invoice can be edited, for example to add a notation or a profit center. This process does not affect the bank reconciliation that the invoice/payment may already be reconciled in.

  1. Select Processes > Transaction Search or Reporting Tools > Transaction Search

  2. In the Date Selection or date From/To fields, specify the appropriate date range to search for the invoice by.
  3. Click Search.

  1. Right-click on the vendor invoice and select Edit.

  1. Click Review Payments.

  1. Select the payment and click Edit.

  1. Click Apply to Open Invoices.

  1. Unselect the Pay check box and click OK.

  2. On the Payments screen, in the Account box, select an account for an in/out wash used during this process, for example Supplies Cost. This account will not end up with any balance after this process is completed.

  1. Click Save and then click Close.

  1. Edit the invoice, in the example below a notation was entered.

  1. Click Save and then click Close.

  2. Select the payment and click Edit.

  1. Remove the Account used in Step 8. In the example below, the Supplies Cost account was removed.

  1. Click the Apply To Open Invoices button.

  2. Select the Pay check box.

  1. Click OK.

  2. Click Save.

Option B: Delete Payment to Allow Invoice Edit and Reenter Payment

This process can be used to delete the payment that is applied to the invoice that needs to be edited and then enter the exact payment with dates, accounts, etc. after the edit is made. Option A is the preferred method.

Note: This method will change your bank reconciliation if the payment that is being deleted was already reconciled. When the payment is reentered it will not be cleared in an already reconciled bank statement. The payment must be cleared again in the bank reconciliation it applies to.

  1. Select Processes > Transaction Search or Reporting Tools > Transaction Search
  2. In the Date Selection or date From/To fields, specify the appropriate date range to search for the invoice by.
  3. Click Search.

  1. Right-click on the payment and select Edit.

Note: Record all of the detail of the payment you are deleting - Date, Transaction Number, Sequence, Amount, Account, etc. You will need these details to reenter the payment so bank reconciliation is accurate.

  1. Click Delete. At the are you sure you want to delete the transaction, click Yes.
  2. Select Processes > Transaction Search or Reporting Tools > Transaction Search
  3. In the Date Selection or date From/To fields, specify the appropriate date range to search for the invoice by.

  1. Right-click on the vendor invoice and select Edit.
  2. Edit the invoice, in the example below a notation was entered.

  1. Click Save and then click Close.
  2. Select Processes > Purchases > Payments and enter the payment that was deleted exactly as it was previously entered based on the notes you took in Step 3.
  3. Click Save and then click Close.
  4. Select Processes > Banking > Bank Reconciliation. Locate the bank reconciliation the reentered payment applies to and click Edit.
  5. Clear the payment.
  6. Click Save and then click Close.

Document: 3473

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