CenterPoint^® Accounting for Agriculture - Production Centers/Locations

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Production Centers are the location where your production occurs. For a crop operation this may be a field or a farm. Production Centers can be assigned to transactions for reporting purposes. Production centers are optional in CenterPoint. Your management needs define the use of production centers and can be added into your data at any time. They allow profit and cost comparison. For example, you may want to analyze one crop in various locations, compare Farm A to Farm B regardless of the crop grown, or compare cattle raised in different feedlots.

Production center Groups provide an easy way to combine similar production centers for reporting and analysis. At the same time, the production center data maintains individual detail. For example, a production center group such as Farm might be set up if your production centers identify different fields for the farm or a production center group such as Irrigated might be setup if you want to group all production centers that are irrigated. Each production center can be grouped together under aproduction center group for subtotaling and analysis.

Create a New Production Center/Location

Edit/Change an Existing Production Center/Location

Delete an Existing Production Center/Location

Change the Status (Hide) an Existing Production Center/Location

Combine Two Production Center/Location

Create a New Production Center/Location:

Select Setup > Profit/Production Centers/Locations > Production Centers/Locations.
Click New. If there is an existing Production Center/Location that is similar to the one to be created, select it and click Copy instead of clicking New.

In the Name field, assign a name to identify this Production Center/Location.
Select the appropriate Type (Crop, Livestock, etc.).
The Property Description fields are optional. The Size field is used if you are distributing overhead expenses by acre. Refer to the Distribute General Revenue and Expenses by Acre topic for more information on that process.
In the lower right, select the Additional Notes button to enter a note for internal use. This field is optional.

Note: To add a time stamp to a note added or edited on the Additional Notes screen, click Stamp. If you are adding/editing a stamp in a database without security, the stamp will display "Edited on (current date and time)". If you are adding/editing a stamp in a database with security, the stamp will display "Edited by (username) on (current date and time)".

If you are also using Production Center/Location Groups, select the Assign Groups tab to assign this Production Center/Location to a group.
Click Save to save the Production Center/Location and return to the List tab, or click Close to save the production center/location and close the Production Center/Location screen.

Note: To return to the List tab without saving, click Cancel.

Edit/Change an Existing Production Center/Location

All information on an existing Production Centers/Locations can be modified. All history and balances will stay with the production center.

Select Setup > Profit/ Production Centers/Locations > Production Center/Location.
Select the Production Center/Location to be changed and click Edit (or simply double click on the appropriate Production Center/Location). Edit the details as needed.
Click Save to save the Production Center/Location and return to the List tab, or click Close to save the production center and close the Production Center/Location screen.

Delete an Existing Production Center/Location

The delete button completely removes a Production Center/Location from the system.

Note: You cannot delete a record that has any type of history or other records linked to it in the system. If you have a Production Center/Location that is no longer being used, but does have historical activity, please refer to the instructions below on how to change the status to inactive.

Select Setup > Profit/ Production Center/Location > Production Centers/Locations.
Select the Production Center/Location to be removed and click Delete.
At the Are you sure you want the item delete? message, click Yes.

Change the Status of an Existing Production Center/Location

Production Centers/Locations that are no longer being used, but have history, can be deactivated. On transaction screens, the list of Production Centers/Locations will only include active names. Filters can be created in reports, lists, etc. to only include active Production Centers/Locations. Production Centers/Locations can be active for some companies and not for others.

Select Setup > Profit/ Production Centers/Locations > Production Centers/Locations.
Right-click on the appropriate Production Center/Location, and select Activate/Deactivate. Select the companies the Production Center/Location is inactive in, and then click OK.

Combine Two Existing Production Center/Location

The combine button allows you to combine two existing Production Centers/Locations. For example, if the same Production Center/Location was inadvertently setup twice and both used on transactions. The combine button allows you to combine all history and balances for the two Production Centers/Locations and remove one of the Production Center/Location. Note: We recommend you take a backup prior to combining two items as there is not a way to "uncombine" two items.

Select Setup > Profit/ Production Centers/Locations > Production Centera/Locationa.
Select the Production Center/Location to be combined with another and click Combine. The Production Center/Location selected in this step is the item that will be removed after the two Production Centesr/Locations are combined.
In the Combine screen, select the Production Center/Location it should be combined into and click OK.
At the "Are you sure you want to combine (the location/production center you selected in Step 2) into (the location/production center you selected in Step 3)?" message, click Yes. Note: The Production Center/Location group you selected in Step 2 will be removed and will no longer appear on the List tab. The combined information will be stored in the location group you selected in Step 3.