CenterPoint^® Payroll - Payroll Advice Printing Preference

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This preference allows specification of Printer, Advice and Stub layout, various options to print or suppress certain advice information, as well as a Limit Print Jobs to {X} checks option that allows larger payroll check/advice print-jobs to be broken into smaller print jobs improving the speed at which the checks/advices are sent to the printer.

Note: If not specified here, when printing, settings are used from Payroll – Check Printing. Overflow sheets will print to the printer set under the appropriate preference, i.e. Check Overflow will print to the same printer as the checks; while Advice overflow will print to the Advice printer.

Select Payroll Printing > Payroll - Advice Printing.

Under General, in the Select Printer to Print Advices To box, select the printer used to print direct deposit advices. (Example: Setting this at the database level allows a different printer for each database.)
In the Select Advice Type box, select the advice type. The choices are stub/check/stub, check/stub/stub, check/detail stub, check/stub/stub (alternate) (compatible with the Perception top check (LT103), and Canadian.
In the Select Stub Type box, select the stub type:

Note: The stub type is dependent on which advice type is selected.

In the Print Advice Number box, select whether you want to have the advice number print on the advice form.
In the Print Company Name and Address box, select whether you want to have the company name and address print on the advice form.
In the Print Social Security Number box, select whether you want to have the employee's social security number print on the advice.
- To print all characters of the SSN the Print Social Security Number option must be set to Yes.
- To print only the last four digits of the SSN the Print Social Security Number option must be set to Last 4 Digits (this is the default value).
- To suppress printing of the SSN the Print Social Security Number option must be set to No.
In the Print Hours Offered box, select whether you want an Hours Offered total to print on the lower-left corner of the pay stub. The amount printed is the total from the Offered column for all earnings. An Offered column can be added to Pay Employees and Time Sheet Entry by right-clicking in the data entry grid, selecting Add/Remove Columns, selecting the Offered check box, and then clicking OK.
In the Number of Copies box, select the number of copies to print when you select to print advices during payroll processing.
In the Print Direct Deposit Amounts box, select whether you want to have direct deposit distribution break-down of net pay on the check stub (for all pay stub types). The check stub will include a total of all direct deposit records that use a Checking status and a total of all direct deposit records that use a Savings status. Click here for an example of the text on the check stub (this text will be the same for all pay stub types, this is just one example of a pay stub).
In the Export PDF Files box, select Yes to have the direct deposit advices exported to a PDF file instead of printing them when you pay your employees.
If you chose to export the direct deposit advices to a PDF file instead of printing them, in the Export Path box,select the location to export the PDF files to. A subfolder will be created within the specified location using the pay run sequence number, for example, Payrun.00036. If the subfolder already exists, a suffix will be added, for example, Payrun.00036.1, Payrun.00036.2, etc. (a subfolder will never be overwritten). Each direct deposit advice (PDF) will be named using the employee abbreviation and Name, i.e. AppleS.Sam Apple.pdf. If an employee has an overflow sheet, the PDF file will be named with a suffix, i.e., AppleS.Sam Apple.1.pdf.

Note: If this feature is turned on and direct deposit advices have been exported you will see a Direct Deposit Advices successfully exported to message during pay run processing with the path you selected to export the advices to. If an advice cannot be exported, you will be notified and then can choose Yes to export the advice to another path, choose No to move to the next advice , or choose Cancel to cancel the remaining advice export process. Direct deposit advices can be re-exported using the Reprint Payroll Checks/Advices option.

The Limit Print Jobs to {X} advices option allows you to break larger payroll check/advice print-jobs into smaller print jobs improving the speed at which the checks/advices are sent to the printer. The options are 25, 50, 100 or 250.

CenterPoint® Payroll - Payroll Advice Printing Preference

CenterPoint^® Payroll - Payroll Advice Printing Preference