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By Adam Bluemner of www.FindAccountingSoftware.com

Adam Bluemner is the Project Specialist Manager with FindAccountingSoftware.com, a company specializing in helping businesses find the right software for their needs. In his free time, Adam avidly follows his favorite Wisconsin sports teams and is working on convincing his daughters to do the same.

Let's be honest. No one really likes having to find a new accounting software package. It can be time-consuming and tedious. But that doesn't change the fact that it is one of your most important purchase decisions.

FindAccountingSoftware.com has been helping companies make the right decision on software for over 12 years. We've seen the good, the bad, and the ugly. The following 3 software selection tips may not guarantee you'll make the right decision. Your own careful and thoughtful evaluation will have to do that. But, these 3 tips will get you a long ways toward the goal of finding a great accounting software solution.

1. Eliminate the idea that accounting software is a commodity

   Buying accounting software is not a commodity purchase, it's an investment.

   It's human nature to view a good purchase as the one that costs the least amount upfront. But that thinking can take you in the wrong direction. Really, the goal isn't to spend the least on the tool. The goal is to spend the least on the job, as a whole. In this case, the job is your accounting and financial management. If you purchase an insufficient tool, the reality is your labor costs will simply increase to overcome the insufficiencies of that tool. For most companies, the labor costs far outweigh the investment in the software tool. They're just harder to see because they are spread out over time.

   Your accounting software investment is in large part an investment in automation--in long term savings. This is where a good software vendor can help. Where can you create efficiencies? How much will it save your company if you are 20% or 50% more efficient running payroll, processing checks, creating quotes and invoices, or putting together key financial reports?

   Don't be shy about posing these questions directly to your prospective software vendor. They need to provide you with these answers. Then, you can not only find the tool that costs the least upfront, but the one that is most successful in lowering the bottom line. And, that's what any good business investment is all about.

2. Utilize your vendors to your competitive advantage

   There are lots of reasons your company may have started its software search. Perhaps you are addressing a lack of functionality. Maybe you are looking for increased data integration. Or, you could just be replacing a now unsupported product.

   Whatever the reason you've started your review, make sure to look beyond just that motivation. Software vendors can be a resource here. How often do you really get an objective, 3rd party look into your key business processes? Likely, not very often.

   Your software vendor, on the other hand, has the advantage of seeing what's working and what's not in the market at large. Actively seek out their input. Are there new ways of receiving payments, managing inventory, tracking key performance indicators, accessing emerging markets? Your software vendor can and should offer you these insights.

3. Become a reference

   Every software provider wants to ensure you that you will be their highest priority as a client. But, how can you ensure that happens?

   Offering to be a customer reference or even a case-study is a great way to ensure top-notch service. What business isn't looking for a customer eager to be a reference? If your clients offered to be a reference for you, wouldn't you jump at the opportunity? Further, if you know that one of your clients is going to be a great reference for you, wouldn't you work just that much harder for them? Software vendors will too. Sure, it's a simple suggestion, but the best ones often are!

Thanksgiving is a great time to reflect on those things we are thankful for! I would personally like to take this opportunity to say that I am thankful for my job here at Red Wing Software. I look forward to coming to work here every day! I really appreciate the way every single employee at Red Wing Software is considered a valuable asset, and we are always treated that way.

I am also thankful for Red Wing Software customers. I am fortunate to be able to talk to some of you on the phone now and then, and it’s great getting to know you a little better. I appreciate the loyalty our customers have to Red Wing Software! Thank you so much for being a Red Wing Software customer and allowing me to work for a great company.

So how about you? What are you thankful for?

Are you wondering whether employees are really there when they say they are? Does your payroll staff spend time re-entering hours instead of pulling them in electronically? If so, then your company may be ready to implement a time clock, and integrate it directly to your payroll software. There are several distinct benefits your company can enjoy by doing this.

Eliminate double entry.

With the implementation of a time clock, hours worked are entered directly into the time clock by the employee, eliminating the need for hand-written time cards. This can eliminate the confusion of unclear or inaccurate handwriting. When it comes time to process payroll, the time worked is pulled in electronically from the time clock, eliminating the need for somebody to re-enter hours. This not only saves a significant amount of manual work, but also ensures better accuracy.

More accurate tracking of hours worked.

Do you wonder whether employees are actually working the hours they recorded by hand? This worry can be drastically reduced or eliminated with the implementation of a time clock. There are various methods provided by time clocks to ensure the employees are actually recording their own hours and not ‘buddy punching’, a term which refers to people punching in and out for each other. There is a wide variety of clocks providing different methods of verifying time worked, such as the biometric clock, which verifies employee identity based on their actual fingerprint.

Smoother processes.

Integrating your time clock with your payroll software makes your whole payroll process faster and simpler. After all, if you have to re-enter data from the time clock into your payroll software system, you are losing out on a great deal of the benefits you were meant to have. Be sure the time clock you choose will work together with your software application; this will guarantee much faster and simpler payroll processing for all involved.

By implementing a time clock, your business can gain more accurate pay information and streamline payroll processes. Make the most of your time clock with a direct interface to your payroll software, and you’ll be on your way to a much simpler and smoother payroll processing system.

Payroll software programs are extremely useful tools that can help your business stay compliant with payroll taxes, manage employee information, process payroll, and of course pay employees on time and accurately. Without it, you are left to manage very important and very private information using scattered spreadsheets or keeping track of it on paper.

Are you looking for payroll software programs to help you find the right one for your organization? These days we typically take to the internet as a first research step. But there are only ten results on the first results page when you search, and there are far more payroll software programs out there that could be a better fit for your business. It would be really hard to sift through pages and pages of Google search results, and in between the information you are really seeking, you will find a lot of sites that don’t even sell payroll software. Use these tips to help you narrow down your search.

CPA PracticeAdvisor.com (Previously CPA Technology Advisor)

This is a great starting point for finding a payroll software program. Each year, this publication reviews professional payroll systems in detail for five different categories, and then assigns a star rating for each category. An average star rating is assigned for each payroll program and a summary is also given. To access these reviews, visit www.cpapracticeadvisor.com and type ‘payroll software reviews’ in the search box.

Capterra.com

This Web site is dedicated to helping businesses find software and offers free tools to sort and find systems by entering your needs. You also have the option of speaking with a software expert and having vendors contact you, at no cost to you. Here is a link to see available payroll software programs.

FindAccountingSoftware.com

This site, which is mainly dedicated to the search for accounting software, also includes a comprehensive listing of payroll software programs. You can browse through available programs or use their matching service, where you speak with a software expert and get matched up with appropriate vendors. They know which questions to ask, you will receive relevant results. Here is a link to view the payroll software programs.