Some things never change; the sky is blue, the world is round, and it’s cold in Minnesota. However, some things are always changing, like the technology you use to keep your business running and profitable.

Have you recently checked how current the hardware and software you are using to manage your business is? I know, it’s running fine, and if it works, why fix it? Well, if you ask any of our knowledgeable support staff, they can recite from memory some real horror stories of people that felt that same way and wound up losing valuable information. Maybe the computer crashed and the backup wouldn’t restore on the new computer because the operating system couldn’t read the old format, or there wasn’t even a device in the new computer to insert the backup into. Or, the old software couldn’t transfer the data into the new program.

Red Wing Software is continuously updating our products with new technology to ensure that our customers don’t fall into the trap of losing information because of system crashes or outdated hardware. However, this requires users of our software to stay current with their Red Wing Software products, and transfer their data to new programs when they are available. We occasionally “sunset” a product, which means we stop updating and supporting that program. When we do that, we always provide a way to get most, and usually all, of your historical data into the new, replacement product.

If you receive notification that one or more of your products is about to “sunset,” it is important to contact us to learn about your options for moving your data forward and making sure you maintain and secure your important financial information.

I’m sure you have all seen the wording on the side view mirror of your car that states “Objects may be closer than they appear.” This warning isn’t there just to tell you that someone might be following too close, but also reminds us that things may actually be different than they look, and we should use caution when we have the feeling that something just doesn’t seem right.

A few years ago, my wife and I were traveling to Ogden, Utah for a ceremony and party for a very close relative that was retiring from the US Air Force. We decided to fly our own little airplane and make a week-long vacation out of the trip. As we were about to land at the Ogden airport, something just didn’t seem right. I could clearly see that we were lined up for the runway at, what looked like, about six miles out. The GPS was telling me we were only two miles from the airport, but it sure looked farther away than that.

Fortunately, enough bells were going off in my head that I double checked what my eyes were telling me as opposed to what the GPS said, and I was spared the excitement that I’m sure I would have experienced had I continued past my destination airport and landed at Hill Air Force Base. I hear they have a habit of meeting such uninvited visitors on the runway with lots of questions, and probably handcuffs.

This story is a reminder to pay attention in your business, and life, when things don’t feel like they should or you’re getting conflicting information. Double check what you’re about to do, and ensure that the decision you’re making will have the results that you intend.

- Ken Hilton, President

I have just three short notes for you this month:

First, I hope everyone had a joyous holiday season.

Second, January is historically the busiest month here at Red Wing Software. With everyone closing their 2013 books, beginning 2014, and making sure their payroll information is up-to-date, our support lines light up. We have prepared internally for this by getting everyone in the organization ready to answer your calls. You can help us ensure that you get a smooth transition to the New Year by reviewing the documents recently sent to our Customer Care Members that answer frequently asked questions about your software. You can also get lots of additional information by visiting our Web site’s product support area.

Finally, all of us at Red Wing Software wish you a happy, prosperous, and safe New Year.

- Ken Hilton, President

I hope everyone had a nice and fulfilling Thanksgiving. On behalf of Red Wing Software, I want to thank all the brave men and women that are dedicated to keeping us safe and free.

This is a special time of year for many people around the world. Merry Christmas, Happy Hanukkah, and a prosperous New Year to our customers, employees, partners, and suppliers. Thank you for your generous support and hard work that makes Red Wing Software “the friendliest software company on the planet and the kind of place you always wanted to work”.

- Ken Hilton, President

We are fast approaching the end of 2013, and I want to use my space this month to communicate some important information that needs to be considered before year-end, or shortly after the beginning of a new year.

Whether your company operates according to a calendar year, or a fiscal year, there are a few things that need to be considered to prepare for the new calendar year:

• How is your budgeting process going for the new year? Will next year be the same as this year, or should you be planning some much needed changes to make it better?
• Have you installed all of the latest versions of your software? You don’t need to wait until after the first of the year to get up-to-date. Doing it now saves pressure later.
• How about benefit changes? With the new health care laws, you may need to pay more attention to your insurance plans. How about retirement plans, and other items important to you and your employees? It is harder now than ever to find good employees, and we need to remain competitive in the marketplace to keep them.
• It is a good time to remind employees to update their W-4 information for changes that have occurred during the year like getting married, having children, buying a house, or anything else that might change their withholding needs.
• How is your budgeting process going? Oh, did I already mention that? I read once that “If you always do what you’ve always done, you’ll always be where you already are.” Is it time for a change?

So, update that important technology today; review procedures and policies, help employees be better managers of their information, and plan for the New Year.