Good internal communication is important to the success of any organization. How often does someone know something that should really be common knowledge, but for some reason that information is not shared with others in the organization who could benefit from it? Obviously, there are some things that need to be kept confidential, like personal employee information protected by HIPPA laws, etc. But most information, while not necessarily public, should be shared within the walls of the organization so everyone has an opportunity to contribute to the success of the business.

At Red Wing Software, we use a weekly internal newsletter to provide employees with the happenings inside the organization. Leaders of each department contribute information from their respective areas that they feel the rest of the team should, or would like to, know. In addition to structured departments, we also operate many teams that are specific to a particular project and include members from multiple departments. This is where communication can break down.

In the team meetings, ideas for new features, changes, or even new products are created. As these ideas are discussed, requirements are defined and refined, user interfaces are designed, test scenarios are determined, programming and documentation are completed, and voilà, the project is complete. The only problem is, sometimes everyone on the team becomes so involved in the process and has spent so much time talking about every detail, that they assume it is common knowledge to the entire organization, so they occasionally, and unintentionally, forget to share an important detail. I only use this as one example of how information can unintentionally be kept secret, when it should be shared with the entire organization so they can be included in the excitement about new happenings in the organization. Does this happen in your organization?

- Ken Hilton, President